Legal Process Outsourcing Washington
Stay ahead with HazenTech’s award-winning legal process outsourcing services in Washington. We help firms handle growing caseloads efficiently through secure operations, advanced technology, and experienced legal support, giving you more time for what truly matters.
Years of Experience
Legal Support Specialists
Work Accuracy
Client Satisfaction Rate
OUTSOURCE LEGAL WORK TO THE PROFESSIONALS
Legal process outsourcing is changing the way Washington law firms handle daily operations. It allows firms to delegate time-consuming work and focus on litigation and client management. HazenTech Inc. has more than 10 years of experience providing legal BPO support, including document control, email organization, scheduling, drafting, and CMS management. We also ensure full system compatibility and provide technical assistance whenever needed.
These services directly impact firm performance by increasing efficiency and reducing administrative strain. Firms can manage greater workloads, take on more clients, and grow their business without additional overhead. Our structured systems improve turnaround time and operational precision.
Partnering with HazenTech Inc. gives your firm an experienced team committed to quality and data security. We apply strict compliance measures and confidentiality protocols, ensuring all legal tasks are handled accurately and securely. Our comprehensive legal outsourcing services support your firm across every area of practice.
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SIMPLIFY YOUR WORK WITH LEGAL PROCESS OUTSOURCING SERVICES
Pre-litigation support is essential for building a strong foundation. Our Washington-based team assists attorneys with case setup, CMS management, document sorting, email handling, and claim calculations. These efforts help determine the right course, whether to pursue litigation or resolve the matter early.
During active litigation, attorneys need reliable administrative assistance. We manage data entry, e-filing, document review, and court submissions. Every step is handled with accuracy, helping attorneys maintain control over their cases and reduce time spent on non-billable tasks.
Paralegals keep cases moving, but the workload can be heavy. Our virtual paralegal services manage all backend duties, including correspondence, calendaring, claim processing, and document management. We help legal teams stay organized, reduce bottlenecks, and meet every deadline confidently.
LEGAL PROCESS OUTSOURCING - EXPERT SUPPORT WHERE YOU NEED IT
Behind every claim is an individual recovering from an accident. Medical bills, lost wages, and extensive paperwork should not impede the recovery process. We manage the legal aspects, ensuring claims progress efficiently, settlements are equitable, and clients receive the compensation they deserve.
A damaged home or vehicle should be met with efficient insurance solutions, not complications. We process cases in CMS, prepare damage forms, and process documents, enabling law firms to secure favorable outcomes in court while clients focus on recovery, not the burdens of paperwork and legal processes.
HOW DO WE PROVIDE LEGAL PROCESS OUTSOURCING?
LOCAL STAFF VS. HAZENTECH’S LEGAL PROCESS OUTSOURCING
| Category | Local Staff | HazenTech LPO |
|---|---|---|
| Hourly Rate |  $28/hr | $10/hr flat |
| Specialists | Hiring & training required | Ready now |
| Replacement | 2–3 months | Within 24 hrs |
| Scalability | Limited by office size & budget | 10–50+ seats in 30 days |
| Overheads | Payroll, benefits, insurance | No extra costs |
| Turnaround | 9–5 office hours | Overnight |
| Accuracy | Slow start, inconsistent | 99% AI + human accuracy |
| Expertise | Hard to find PIP-trained clerks | Experts in PIP & Property Damage |
| Motivation | Hard to find motivated staff | Driven graduates eager to excel |
| Commitment | Long-term contracts | Pilot programs + 7-day free trial |
| Attorney Productivity | Lose 15–20% billable time | Free up 30%+ billable hours |
DISCOVER OUR TOP-NOTCH LEGAL PROCESS OUTSOURCING SERVICES IN KENTUCKY
Legal Drafting
In Washington, our legal drafting service covers motions, discovery documents, and key filings. We draft motions to dismiss, compel, or extend time, interrogatories, RFAs, and RFPs. Every statement of damages and trust letter is double-checked for accuracy before filing.
Calendaring
Calendaring organizes every critical date for Washington firms. We manage CMCs, hearings, pre-trial events, and filing deadlines. Each entry is logged in the CMS, ensuring compliance and clear communication across legal teams.
Document Review
Our document review team in Washington checks every file for accuracy and compliance. We review summary judgments, insurance checks, FWOPs, and duplicate cases. Attorneys get reliable support that reduces risk and keeps cases on track.
Check Processing
Check processing covers reviewing insurer settlement checks and linking them to the correct cases. Our Washington team uploads each check, logs payments, and drafts letters of enclosure for clinic forwarding, ensuring every transaction is recorded and verified.
Document Merging
Document merging is done using approved legal templates to finalize documents like demand letters, complaints, NOAs, and statements of damage. These print-ready files are prepared for mailing or submission.
Legal Research
We conduct thorough legal research based on Washington's laws and case precedents. Our findings deliver clarity, strengthen your case, and support attorneys in litigation and drafting.
Email Handling
Email management includes sorting and organizing high-volume legal correspondence. We manage court emails, opposing counsel communication, settlement updates, hearing notices, interrogatories, motions, and discovery documents. Each message is routed to the right department for timely action and case updates, ensuring nothing slips through during dismissal, settlement, or litigation.
E-Filing
E-filing covers digital submission of court documents through official Washington portals. We handle filings for notices of settlement, voluntary dismissals, motions, answers, and disclosures. All case details are updated before submission to maintain accuracy, compliance, and quick turnaround.
Legal Assistant Support
Legal assistants monitor case progress, verify responses to complaints, and track key deadlines. They assist in drafting motions, preparing filings, and coordinating discovery exchanges. They also update timestamps, task lists, and CMS records to keep litigation running efficiently.
Demand Letter Creation
The process begins with reviewing documentation from medical providers. Our specialists assess billing ledgers and HICFs to determine the amount due under PIP coverage. All case data, including patient, provider, insurer, and DOL, is verified and merged into a formatted demand letter ready for dispatch.
Document Processing
We handle incoming PDF batches containing bills, ledgers, and claim forms. Documents are separated, renamed, and uploaded to the CMS for indexing. This enables faster data access, accurate tracking, and consistent record organization.
Book a 30 Minute Free Strategy Call
With One of Our Legal Support Professionals Today!
In this meeting, we’ll help you with the following:
- Identifying your firm’s challenges and which LPO strategies can effectively solve them.
- Get guidance on maintaining confidentiality and complying with legal industry standards when outsourcing tasks.
- Based on your needs, we’ll outline which specific LPO services, such as document review, legal research, or e-filing, will provide the highest ROI for your firm.
AI THAT THINKS LIKE A PARALEGAL—ONLY FASTER, SMARTER, AND TIRELESS
AI Legal Assistant
Law firms experience backlogs due to manual document review. We built an AI legal assistant for a client to scan files, flag legal issues, and learn from feedback. It reduces review time, clears backlog, improves filings, and enables smarter, faster triage of high-value legal issues.
Pre-Lit CoPilot
Prelit CoPilot is an AI-powered legal assistant that processes 100+ page PDFs in under a minute, extracting key data and auto-creating cases with confidence scores. It reduces manual workload, improves accuracy, and enables fast provider onboarding while continuously learning from human feedback.
CloudLoom
CloudLoom manages check processing with AI-powered document recognition, real-time tracking, and automated workflows. It reduces manual labor, improves accuracy, and increases speed, enabling scalable, multi-state operations with better visibility and productivity.
POWERING YOUR FIRM WITH THE SMARTEST TECH
7-Day Free Trial
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HAZEN TECH’S LEGAL PROCESS OUTSOURCING SERVICES FOR LEGAL EXCELLENCE
Annual Benefit Projection
Efficiency directly increases profitability for law firms. Our annual data shows that one clerk can help clients save $30,000 in a year, while ten full-scale teams have achieved savings exceeding $1.5 million collectively.
Excellent Services
Our 99% accuracy record helped us become Florida's Top Legal Outsourcing Company in 2024, recognized by Clutch. The acknowledgment reinforces our focus on dependable quality and service excellence for every client we serve
Technological Integrations
HazenTech Inc. operates as a certified Microsoft Partner, using intelligent tools to ensure precision. Alongside Microsoft solutions, we manage client databases, CRMs, and CMS systems for well-coordinated operations.
Technical Support
We bring over 25 years of IT experience to support our clients through any technical challenge. Our team ensures everything runs smoothly without interruptions, including minor system issues and software integration.
Data Security
Security is fundamental in legal outsourcing. HazenTech enforces strict data protection measures and zero-tolerance security policies. Every case file, document, and record is handled under controlled access and compliance standards.
Delivering More For Less
Hiring, onboarding, and training add costs and delays. We eliminate that gap through flexible, on-demand support. Your firm stays efficient, scales faster, and manages more cases without permanent staffing expenses.
HOW DO LEGAL PROCESS OUTSOURCING SERVICES BENEFIT YOUR LAW FIRM?
Boosts Productivity
Law firms experience faster task completion and reduced workloads for attorneys with a dedicated team managing their daily operations. The result? Higher productivity, fewer delays, and smoother firm operations overall.
Protects Against Burnout
While efficiency matters, attorney well-being is equally crucial. Legal process outsourcing takes unnecessary pressure off lawyers, helping them maintain balance, avoid burnout, and enjoy more time outside the office.
Better Client Service
Clients value responsiveness and reliability. When your internal team isn’t buried under admin tasks, they can focus on preparation and strategy, giving clients the best representation possible.
Opportunity To Grow
When your team runs smoothly and operations stay under control, the savings can be redirected toward client acquisition and marketing. Faster case completion and improved turnaround mean more room to scale, helping your firm grow and maximize revenue potential.
Cost Savings
Virtual legal teams deliver the same results at a much lower cost. Unlike hiring full-time staff, you skip expenses like office space, technology, and employee benefits. The capital saved can then fund marketing or support expansion goals.
Win More Clients
A dependable support team enhances performance and reliability. Your attorneys can focus on nurturing client trust with better turnaround and consistent results. This delivers strong outcomes and wins new business with proven efficiency.
FREQUENTLY ASKED QUESTIONS
What are legal outsourcing services?
What kind of legal services are most amenable to outsourcing?
A law firm can outsource almost all operational work for litigation or pre-litigation. These include:
- Document processing
- E-Filing
- Claim calculations
- Email handling
- CMS management
- Paralegal support
- Document review
- Legal correspondence
- Calendering
How big is the legal process outsourcing market?
Are there laws against outsourcing?
WHAT OUR CLIENTS ARE SAYING
Shuster Saben & Estevez
HazenTech’s PIP legal process outsourcing team has been a great asset to our firm throughout the past years. Their understanding of the Florida’s PIP law combined with their efficient handling of tasks such as document retrieval, demand letter creation, and data entry services have significantly streamlined our workflows. The company professionalism and their undeniable skills, shown on a daily basis, give us the desire to keep working with HazenTech’s for many more years to come.
COO, GED Lawyers
I am really impressed, cannot say enough, by the quality of service I received from HazenTech Mobile App development team. They are responsive, professional, courteous, and willing to go the extra mile to meet our needs in a timely manner. Their structured and cooperative methodology has proven to be invaluable in focusing our requirements to develop a user-friendly, sharp, and functional Mobile App. Their UX approach delivered an appealing and functional site that has already received great reviews.
CEO, Digital Drums
HazenTech has revolutionized our business with an app that far exceeded our expectations. The user adoption rate skyrocketed to 30%, and it boasts an impressive 4.5-star rating on both Google Play and the App Store. This speaks volumes about the app’s quality and the satisfaction of our users. Since its launch, we’ve seen a remarkable 25% reduction in customer service inquiries and a 15% boost in revenue. HazenTech’s proactive and forward-thinking team has delivered outstanding results.
REAL CASES, REAL CHALLENGES; ALL SOLVED WITH SHARP STRATEGY, AIRTIGHT EXECUTION, AND ZERO FLUFF. YES, WE MAKE IT HAPPEN!
Ged Lawyers needed help managing 300+ cases, handling emails, drafting, e-filing, and scheduling. We streamlined workflows, ensured accuracy, and met tight deadlines, enhancing efficiency without compromising legal precision.
Shuster Saben Estevez needed precise demand letter creation, email handling, and payment reviews. We organized data management, improved accuracy, and ensured timely case resolutions, handling rising workloads efficiently.
HealthSun needed a CMS-compliant benefits inquiry system, secure HPI communication and cloud adoption. We delivered a cost-effective, encrypted solution, ensuring compliance and efficiency within strict federal deadlines.
Friedman Legal faced a surge in case volume due to increased construction disputes and weather-related claims. We optimized legal drafting, email handling, case creation in CMS and pre-trial calendaring to improve efficiency.
UMX faced bookkeeping challenges with delayed financial and data accuracy issues. Improving payables management, refining data entry, and optimizing staffing ensured precise accounting and efficient financial oversight for marine operations.
Ged Lawyers tackled workforce management, IT costs, and PHI security challenges. Cloud enablement ensured compliance, enhanced Inspire application maintenance, and managed operations across multiple offices.
Ged Lawyers faced workforce management, IT costs, and PHI security challenges. We solved this by implementing cloud enablement, ensuring compliance, and optimizing office operations.
Looking Forward To Building Something Great Together