AI-Powered Accounts Payable Automation
Manual invoice processing slows teams down and increases risk. HazenTech automates invoice intake from shared inboxes, extracts and validates data using AI, routes approvals, and posts clean records directly into ERP systems using Microsoft Power Automate and Azure AI.
Common Problems We Eliminate
You receive a fully working, documented solution, not a prototype. Deliverables include process discovery, solution architecture, Power Automate flows, AI extraction setup, validation and exception handling, ERP integration, testing, rollout support, and documentation. We implement least-privilege access, role-based controls, secure document storage, audit logging, and structured data retention to ensure enterprise-grade security and governance.
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Dynamics 365 Business Central Invoice Automation
How the solution works
Trigger
Capture
Extract
Validate
Approve
Integrate
Store & Audit
Exceptions
Trigger
Invoice arrives in a shared mailbox or SharePoint intake folder
Capture
Power Automate collects attachment + sender/subject metadata
Extract
AI reads the invoice and returns structured fields
Validate
Rules check vendor match, totals, duplicates, and required fields
Approve
Teams/Outlook approval workflow (optional thresholds)
Integrate
Create/update records in ERP (or send to API)
Store & Audit
Archive invoice + store logs for traceability
Exceptions
Route failures to an "Exception Queue" for review
AI Document Extraction: Invoice to Data
Contoso Corporation
123 Business Rd.
Enterprise City, EC 90210
Invoice
| Description | Qty | Price | Amount |
|---|---|---|---|
| Enterprise Software License | 1 | $500.00 | $500.00 |
| Implementation Services | 2 | $250.00 | $500.00 |
Structured Output
JSON format ready for ERP
| Key / Field | Extracted Value | Confidence |
|---|---|---|
| VendorName | Contoso Corporation | 99% |
| InvoiceId | INV-2026-001 | 98% |
| InvoiceDate | Feb 21, 2026 | 99% |
| DueDate | Mar 23, 2026 | 97% |
| PurchaseOrder | PO-99823 | 96% |
| LineItems | 2 Items Found | 95% |
| Subtotal | $1,000.00 | 99% |
| TotalTax | $80.00 | 98% |
| InvoiceTotal | $1,080.00 | 99% |
"InvoiceTotal": 1080.00,
...
ERP / Finance Integrations
What Makes HazenTech a Leader in AI-Powered Accounts Payable Automation Services
Microsoft Solutions Partner
We are officially recognized for delivering reliable, scalable software aligned with enterprise standards, helping organizations achieve measurable performance improvements across diverse industries.
Award-Winning Team
Industry platforms have ranked our specialists among the top development providers, highlighting our consistent delivery quality, technical depth, and success across advanced AI projects.
Data Security Excellence
Our platforms consistently achieve high independent audit scores, protecting sensitive data, training pipelines, and production environments through strict security frameworks and monitoring.
Software Warranty
Each deployment includes structured warranty support covering fixes, refinements, and optimization, ensuring your system remains stable, efficient, and dependable after launch.
Quality Control
We apply rigorous validation across datasets, model logic, and releases, confirming accuracy, stability, and performance before any solution reaches production environments.
Status Reporting
You receive structured progress updates with metrics, insights, and development summaries, giving full transparency into milestones, performance trends, and project direction.
What you get
You receive a working, documented solution – not a prototype.
Typical deliverables include:
- Process discovery + requirements
- Solution design + architecture
- Power Automate flow(s)
- AI extraction setup (Document Intelligence and/or AI Builder)
- Validation and exception handling
- ERP integration configuration
- UAT + rollout support
- Documentation + handover
Security and Governance
We build with:
- Least privilege access (mailbox, connectors, AI endpoints)
- Role-based access controls where applicable
- Secure document storage (SharePoint/OneDrive/Azure Storage)
- Logging and traceability for audits
- Clear data retention practices
FREQUENTLY ASKED QUESTIONS
Can this solution handle high invoice volumes?
Yes. The architecture supports scalable processing using queues, structured validation, and resilient ERP integrations, making it suitable for growing finance teams and high-volume environments.
Does it work with our existing ERP system?
In most cases, yes. We integrate through native connectors, secure APIs, or middleware layers depending on your ERP platform, security model, and technical requirements.
How accurate is AI invoice data extraction?
AI extraction achieves high accuracy with structured validation rules and exception handling. Human review workflows manage edge cases to ensure clean, reliable ERP data posting.
Is the solution secure and compliant?
Yes. We implement least-privilege access, role-based controls, secure document storage, encryption, logging, and clear retention policies aligned with enterprise governance standards.
How long does implementation take?
Typical deployments take around four weeks, including discovery, automation build, AI configuration, ERP integration, user acceptance testing, and structured rollout support.
WHAT OUR CLIENTS ARE SAYING
COO, GED Lawyers
I am really impressed, cannot say enough, by the quality of service I received from HazenTech Mobile App development team. They are responsive, professional, courteous, and willing to go the extra mile to meet our needs in a timely manner. Their structured and cooperative methodology has proven to be invaluable in focusing our requirements to develop a user-friendly, sharp, and functional Mobile App. Their UX approach delivered an appealing and functional site that has already received great reviews.
Shuster Saben & Estevez
HazenTech’s PIP legal process outsourcing team has been a great asset to our firm throughout the past years. Their understanding of the Florida’s PIP law combined with their efficient handling of tasks such as document retrieval, demand letter creation, and data entry services have significantly streamlined our workflows. The company professionalism and their undeniable skills, shown on a daily basis, give us the desire to keep working with HazenTech’s for many more years to come.
CEO, Digital Drums
HazenTech has revolutionized our business with an app that far exceeded our expectations. The user adoption rate skyrocketed to 30%, and it boasts an impressive 4.5-star rating on both Google Play and the App Store. This speaks volumes about the app’s quality and the satisfaction of our users. Since its launch, we’ve seen a remarkable 25% reduction in customer service inquiries and a 15% boost in revenue. HazenTech’s proactive and forward-thinking team has delivered outstanding results.
REAL CASES, REAL CHALLENGES; ALL SOLVED WITH SHARP STRATEGY, AIRTIGHT EXECUTION, AND ZERO FLUFF. YES, WE MAKE IT HAPPEN!
Ged Lawyers needed help managing 300+ cases, handling emails, drafting, e-filing, and scheduling. We streamlined workflows, ensured accuracy, and met tight deadlines, enhancing efficiency without compromising legal precision.
Shuster Saben Estevez needed precise demand letter creation, email handling, and payment reviews. We organized data management, improved accuracy, and ensured timely case resolutions, handling rising workloads efficiently.
HealthSun needed a CMS-compliant benefits inquiry system, secure HPI communication and cloud adoption. We delivered a cost-effective, encrypted solution, ensuring compliance and efficiency within strict federal deadlines.
Friedman Legal faced a surge in case volume due to increased construction disputes and weather-related claims. We optimized legal drafting, email handling, case creation in CMS and pre-trial calendaring to improve efficiency.
UMX faced bookkeeping challenges with delayed financial and data accuracy issues. Improving payables management, refining data entry, and optimizing staffing ensured precise accounting and efficient financial oversight for marine operations.
Ged Lawyers tackled workforce management, IT costs, and PHI security challenges. Cloud enablement ensured compliance, enhanced Inspire application maintenance, and managed operations across multiple offices.
Ged Lawyers faced workforce management, IT costs, and PHI security challenges. We solved this by implementing cloud enablement, ensuring compliance, and optimizing office operations.
