Calendaring & Scheduling Services
Hazen Tech’s calendaring and scheduling services help businesses stay ahead of critical dates, and important events. We track your engagements, update calendars, send reminders, log events, and keep your timelines intact. Never miss what matters with a dedicated team managing your tasks.
Events Scheduled Annually
The Real Value Behind Our Calendaring Services
Manual scheduling doesn’t sound like a big deal, until it is. A missed meeting, a double-booked call, or a forgotten deadline can derail entire workflows and damage client relationships. Internal teams juggling operations often push calendar management to the side, where it becomes a silent source of inefficiency and stress.
That’s why many companies now outsource their calendaring services. When you hand over scheduling to trained support staff, you eliminate the daily burden of follow-ups, reminders, and updates. Entries are consistent, timely, and traceable. No last-minute scrambles. No gaps in communication. Just a reliable calendar that runs in the background so your team can focus on what matters.
Our scheduling team works as an extension of your staff, plugging into your systems, understanding your preferences, and delivering daily calendar entries with clarity and accuracy. Whether it’s meetings, follow-ups, or internal checkpoints, we keep your day moving with zero drop-offs.
Get In Touch With Us Today!
EXPLORE THE SCOPE OF OUR CALENDARING SERVICES
Court Date Entry & Monitoring
We enter and track hearing dates, pre-trial conferences, and deadlines, adjusting for any reschedules posted on official court dockets or portals.
Event Confirmation with Clients
We confirm court dates, meetings, and deadlines from formal documents via email or system notes. No appointment slips through unnoticed.
Task & Reminder Setup
We create alerts and to-dos tied to each event. You’ll get reminders ahead of filing deadlines, document submissions, or internal meetings.
Cross-Team Coordination
Calendar entries are synced across attorneys, paralegals, and admins. Everyone knows where they need to be and when, without multiple follow-ups.
Time Zone Adjustments
We calculate and correct for different time zones, especially for remote hearings or multi-location firms. You don’t miss events due to time confusion.
Calendar Audit & Maintenance
We review your existing calendar for overlaps, outdated events, or errors. Everything is cleaned up, standardized, and ready for daily use.
AI THAT THINKS LIKE A PARALEGAL—ONLY FASTER, SMARTER, AND TIRELESS
AI Legal Assistant
Law firms experience backlogs due to manual document review. We built an AI legal assistant to scan files, flag legal issues, and learn from feedback. This reduced review time, clears backlog, improves filings, and enables smarter, faster triage of high-value legal issues.
Pre-Lit CoPilot
Prelit CoPilot is an AI-powered legal assistant that processes 100+ page PDFs in under a minute, extracting key data and auto-creating cases with confidence scores. It reduces manual workload, improves accuracy, and enables fast provider onboarding while continuously learning from human feedback.
CloudLoom
CloudLoom manages check processing with AI-powered document recognition, real-time tracking, and automated workflows. It reduces manual labor, improves accuracy, and increases speed, enabling scalable, multi-state operations with better visibility and productivity.
POWERING YOUR FIRM WITH THE SMARTEST TECH
With One of Our Legal Support Professionals Today!
Book a 30 Minute Free Strategy Call
In this meeting, we’ll help you with the following:
- Identifying your firm’s challenges and which LPO strategies can effectively solve them.
- Get guidance on maintaining confidentiality and complying with legal industry standards when outsourcing tasks.
- Based on your needs, we’ll outline which specific LPO services, such as document review, legal research, or e-filing, will provide the highest ROI for your firm.
WHY OUR CLIENTS DON’T WORRY ABOUT SCHEDULES ANYMORE
24-Hour Entry Turnaround
All court dates, meetings, and reminders are logged within a day. You never wait for updates or risk missing time-sensitive entries.
Cross-Platform Familiarity
We work inside your current case management system, Clio, Litify, ATO, Outlook or even spreadsheets, without changing your workflow or needing new software.
Jurisdiction-Specific Scheduling
We understand Florida’s calendaring requirements, from FWOP warnings to pre-trial conference rules, and tailor your entries to meet local court expectations.
Real-Time Change Handling
Hearing rescheduled? Judge switched? We update calendars the same day and notify your team, so there’s no confusion or last-minute scrambling.
Calendar Access Logs
Every entry is tagged with user IDs and timestamps. You’ll know exactly who added or edited an event and when.
Dedicated Scheduling Staff
You’ll work with a consistent scheduling team, not a rotating support desk. This means fewer mistakes and better alignment with your internal processes.
SMARTER CALENDARS, LESS STRESS - HERE’S THE IMPACT OF SCHEDULING SERVICES
Fewer Missed Deadlines
Our team enters every appointment, hearing, and reminder in real time. You stay informed without scrambling for last-minute updates or checking multiple calendars.
Higher Team Accountability
Every entry is tracked, time-stamped, and cross-checked. This makes internal follow-up easier and reduces chances of missed handoffs between departments or case handlers.
Predictable Daily Workflows
When your calendar is accurate, your day stays focused. You don’t waste time double-checking events or reshuffling last-minute overlaps across different teams.
Multi-Zone Scheduling Support
We manage calendars across time zones and jurisdictions, adjusting for differences in court timings, business hours, and daylight saving changes without needing constant supervision.
Better Client Communication
Appointments are confirmed with your clients ahead of time. This reduces no-shows, improves case preparedness, and builds trust in your internal processes.
Relief from Admin Work
Repetitive scheduling tasks disappear from your to-do list. Your team can work on actual cases, not calendar invites or follow-up messages.
FREQUENTLY ASKED QUESTIONS
Do you handle more than legal scheduling?
Yes. While most of our clients are law firms, we also manage calendars for clinics, real estate offices, and other teams with recurring time-sensitive operations.
Can your team work on our calendar system?
Absolutely. We work inside your existing software, whether it’s Outlook, Google Calendar, or a CMS. No need to change platforms or retrain staff.
How do you keep our calendar accurate?
Every date is double-checked before entry. We pull directly from official emails, court portals, and internal communications, no assumptions or guesswork.
What happens if a hearing date changes?
We monitor updates and alerts daily. If a date changes, we revise the calendar within 24 hours and notify your assigned point of contact.
WHAT OUR CLIENTS ARE SAYING
COO, GED Lawyers
I am really impressed, cannot say enough, by the quality of service I received from HazenTech Mobile App development team. They are responsive, professional, courteous, and willing to go the extra mile to meet our needs in a timely manner. Their structured and cooperative methodology has proven to be invaluable in focusing our requirements to develop a user-friendly, sharp, and functional Mobile App. Their UX approach delivered an appealing and functional site that has already received great reviews.
CEO, Digital Drums
HazenTech has revolutionized our business with an app that far exceeded our expectations. The user adoption rate skyrocketed to 30%, and it boasts an impressive 4.5-star rating on both Google Play and the App Store. This speaks volumes about the app’s quality and the satisfaction of our users. Since its launch, we’ve seen a remarkable 25% reduction in customer service inquiries and a 15% boost in revenue. HazenTech’s proactive and forward-thinking team has delivered outstanding results.
Shuster Saben & Estevez
HazenTech’s PIP legal process outsourcing team has been a great asset to our firm throughout the past years. Their understanding of the Florida’s PIP law combined with their efficient handling of tasks such as document retrieval, demand letter creation, and data entry services have significantly streamlined our workflows. The company professionalism and their undeniable skills, shown on a daily basis, give us the desire to keep working with HazenTech’s for many more years to come.
REAL CASES, REAL CHALLENGES; ALL SOLVED WITH SHARP STRATEGY, AIRTIGHT EXECUTION, AND ZERO FLUFF. YES, WE MAKE IT HAPPEN!
Ged Lawyers needed help managing 300+ cases, handling emails, drafting, e-filing, and scheduling. We streamlined workflows, ensured accuracy, and met tight deadlines, enhancing efficiency without compromising legal precision.
Shuster Saben Estevez needed precise demand letter creation, email handling, and payment reviews. We organized data management, improved accuracy, and ensured timely case resolutions, handling rising workloads efficiently.
HealthSun needed a CMS-compliant benefits inquiry system, secure HPI communication and cloud adoption. We delivered a cost-effective, encrypted solution, ensuring compliance and efficiency within strict federal deadlines.
Friedman Legal faced a surge in case volume due to increased construction disputes and weather-related claims. We optimized legal drafting, email handling, case creation in CMS and pre-trial calendaring to improve efficiency.
UMX faced bookkeeping challenges with delayed financial and data accuracy issues. Improving payables management, refining data entry, and optimizing staffing ensured precise accounting and efficient financial oversight for marine operations.
Ged Lawyers tackled workforce management, IT costs, and PHI security challenges. Cloud enablement ensured compliance, enhanced Inspire application maintenance, and managed operations across multiple offices.
Ged Lawyers faced workforce management, IT costs, and PHI security challenges. We solved this by implementing cloud enablement, ensuring compliance, and optimizing office operations.
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Looking Forward To Building Something Great Together