Check Processing Services
End-to-End Check Processing Services for Fast, Error-Free Transactions
Checks and transactions are the heart of every business, and processing them requires focus, time and effort. Managing a business means focusing on core competencies, including strategizing marketing and growth. But several operational tasks can become unwanted challenges.
Outsourcing check processing services to qualified teams saves you the hassle in a remarkably cost-effective way. Receiving, verifying, recording, and depositing checks daily can drain time and lead to costly errors. But with Hazen Tech, you get manually handled steps, from intake and image logging to batch preparation, reconciliation, and deposit tracking. We cross-check routing numbers, verify payees, flag duplicates or stale dates, and ensure every check is recorded with accuracy.
We’re your business support partners who process legal reimbursements, third-party payments, and high-volume vendor checks. Our aim is to help you move money faster, minimize risk, and take the check processing load off your internal team.
Get In Touch With Us Today!
Explore the Full Scope of Our Check Processing Services
Check Intake & Receipt Logging
Each incoming check is date-stamped, labeled by payer or account type, and logged into your system. We keep receipts and data tracking transparent.
Image Scanning & Archiving
We scan, store and index high-quality front-and-back check images by check number, client ID, or invoice. This ensures audits, retrieval, or dispute defense are ever ready.
Signature & Endorsement Verification
Our team reviews checks for missing, mismatched, or unauthorized signatures. This helps you detect fraud attempts and prevent rejected deposits at the bank.
Exception Handling & Flagging
We flag stale-dated, duplicate, unsigned, or altered checks in real-time and route them for review. We aim to reduce risks before they reach your accounting system.
Batch Reporting & Audit Trails
Each check batch includes totals, scanned images, processing logs, and exception reports. We make it easy to validate deposits and maintain compliance documentation.
Returned Check Management
We monitor and process bounced or rejected checks, tag them for accounting follow-up, and notify relevant teams to address payer’s or re-billing issues.
AI THAT THINKS LIKE A PARALEGAL—ONLY FASTER, SMARTER, AND TIRELESS
AI Legal Assistant
Law firms experience backlogs due to manual document review. We built an AI legal assistant to scan files, flag legal issues, and learn from feedback. This reduced review time, clears backlog, improves filings, and enables smarter, faster triage of high-value legal issues.
Pre-Lit CoPilot
Prelit CoPilot is an AI-powered legal assistant that processes 100+ page PDFs in under a minute, extracting key data and auto-creating cases with confidence scores. It reduces manual workload, improves accuracy, and enables fast provider onboarding while continuously learning from human feedback.
CloudLoom
CloudLoom manages check processing with AI-powered document recognition, real-time tracking, and automated workflows. It reduces manual labor, improves accuracy, and increases speed, enabling scalable, multi-state operations with better visibility and productivity.
POWERING YOUR FIRM WITH THE SMARTEST TECH
With One of Our Legal Support Professionals Today!
Book a 30 Minute Free Strategy Call
In this meeting, we’ll help you with the following:
- Identifying your firm’s challenges and which LPO strategies can effectively solve them.
- Get guidance on maintaining confidentiality and complying with legal industry standards when outsourcing tasks.
- Based on your needs, we’ll outline which specific LPO services, such as document review, legal research, or e-filing, will provide the highest ROI for your firm.
Transparent, Auditable Check Processing Services You Can Rely On
10+ Years of Experience
Hazen Tech has been successfully offering business process outsourcing services to its clients for over a decade. We’re proud to showcase a 100% satisfaction rate.
99% Proven Accuracy
We conduct internal performance audits to ensure our service quality is top-notch. Our accuracy rate has been a staggering 99% as per our recent performance audit.
Outstanding Daily Processing Capacity
Our team comprises over 150 members, who process multiple checks a day. A single professional process over 8,000 while 10 teams manage 158K+ checks annually.
Turnaround Time Commitment
We understand the urgency of financial matters. Hazen Tech prioritizes mutual commitments and stands by it, ensuring no check is delayed over 24 hours.
Bank & Platform Flexibility
We’re not tied to a single bank format. Instead, our team adapts to your deposit protocols, whether you use one bank, multiple accounts, or industry-specific platforms.
Audit Trails & Logs
Every processed check is recorded with batch IDs, timestamps, and handler initials. We maintain detailed logs to support reconciliation and resolve disputes.
Here’s What You Gain by Outsourcing Check Processing
Accelerated Deposit Timelines
Checks are scanned, verified, and deposited within 24 hours, improving cash flow and reducing the waiting time compared to in-house or manual deposit workflows.
Reduced Risk of Duplicate Deposits
Digital scanning, batch tracking, and automated cross-checks detect and block duplicate check entries. Your finances are clear before they reach the bank.
Minimized Accounting Errors
Accurate data extraction tied to GL codes, customer IDs, and invoice numbers ensures cleaner reconciliation and fewer corrections during month-end closing.
Lower Processing Costs
Outsourcing check processing services eliminate printer supplies, bank courier fees, scanner maintenance, and in-house labor. This reduces operational costs significantly.
Encrypted End-to-End Security
Data is encrypted in transit and at rest, with limited access controls, IP whitelisting, and auto-expiring links for document sharing. This keeps sensitive info protected.
Fraud Risk Mitigation
We verify routing numbers, flag mismatched signatures, and block altered check images using layered fraud detection tools and real-time exception reporting.
FREQUENTLY ASKED QUESTIONS
Who can benefit from your check processing services?
Any business dealing with regular check inflow, like law firms, clinics, property managers, or service providers, can benefit. Businesses save time, reduce errors, and receive properly processed checks.
How do you prevent duplication across multiple departments or systems?
Our batch system includes comprehensive tracking, payer cross-checks, and internal flags to detect duplicates, even when checks are logged across different branches or software environments.
What happens if a check is flagged as suspicious or incomplete?
Checks with missing signatures, wrong amounts, or altered fields are pulled from the batch. We escalate the situation to your team with notes, so you act before a failed deposit.
Do you support check processing for multi-location businesses or franchises?
Yes. We consolidate and process checks from multiple sites, label by origin, and generate location-wise reports. As a result, you get clean, centralized deposit records and performance metrics.
WHAT OUR CLIENTS ARE SAYING
COO, GED Lawyers
I am really impressed, cannot say enough, by the quality of service I received from HazenTech Mobile App development team. They are responsive, professional, courteous, and willing to go the extra mile to meet our needs in a timely manner. Their structured and cooperative methodology has proven to be invaluable in focusing our requirements to develop a user-friendly, sharp, and functional Mobile App. Their UX approach delivered an appealing and functional site that has already received great reviews.
CEO, Digital Drums
HazenTech has revolutionized our business with an app that far exceeded our expectations. The user adoption rate skyrocketed to 30%, and it boasts an impressive 4.5-star rating on both Google Play and the App Store. This speaks volumes about the app’s quality and the satisfaction of our users. Since its launch, we’ve seen a remarkable 25% reduction in customer service inquiries and a 15% boost in revenue. HazenTech’s proactive and forward-thinking team has delivered outstanding results.
Shuster Saben & Estevez
HazenTech’s PIP legal process outsourcing team has been a great asset to our firm throughout the past years. Their understanding of the Florida’s PIP law combined with their efficient handling of tasks such as document retrieval, demand letter creation, and data entry services have significantly streamlined our workflows. The company professionalism and their undeniable skills, shown on a daily basis, give us the desire to keep working with HazenTech’s for many more years to come.
REAL CASES, REAL CHALLENGES; ALL SOLVED WITH SHARP STRATEGY, AIRTIGHT EXECUTION, AND ZERO FLUFF. YES, WE MAKE IT HAPPEN!
Ged Lawyers needed help managing 300+ cases, handling emails, drafting, e-filing, and scheduling. We streamlined workflows, ensured accuracy, and met tight deadlines, enhancing efficiency without compromising legal precision.
Shuster Saben Estevez needed precise demand letter creation, email handling, and payment reviews. We organized data management, improved accuracy, and ensured timely case resolutions, handling rising workloads efficiently.
HealthSun needed a CMS-compliant benefits inquiry system, secure HPI communication and cloud adoption. We delivered a cost-effective, encrypted solution, ensuring compliance and efficiency within strict federal deadlines.
Friedman Legal faced a surge in case volume due to increased construction disputes and weather-related claims. We optimized legal drafting, email handling, case creation in CMS and pre-trial calendaring to improve efficiency.
UMX faced bookkeeping challenges with delayed financial and data accuracy issues. Improving payables management, refining data entry, and optimizing staffing ensured precise accounting and efficient financial oversight for marine operations.
Ged Lawyers tackled workforce management, IT costs, and PHI security challenges. Cloud enablement ensured compliance, enhanced Inspire application maintenance, and managed operations across multiple offices.
Ged Lawyers faced workforce management, IT costs, and PHI security challenges. We solved this by implementing cloud enablement, ensuring compliance, and optimizing office operations.
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