Legal Process Outsourcing California
California law firms choose HazenTech Inc. for reliable, high-volume legal process outsourcing. Our 10+ years of experience, secure systems, and skilled support staff help you manage more cases, reduce overhead, and maintain top-tier accuracy, all backed by a 7-day free trial.
Years of Experience
Legal Support Specialists
Work Accuracy
Client Satisfaction Rate
OUTSOURCE LEGAL WORK TO THE PROFESSIONALS
Legal process outsourcing has become a vital resource for California law firms managing large caseloads and tight deadlines. Firms can save time and focus on legal work that drives results by transferring operational responsibilities. HazenTech Inc. has served the legal BPO industry for over 10 years, offering efficient case management, document handling, email organization, scheduling, and drafting services. We also provide full system integration and technical assistance for ongoing support.
These outsourcing solutions enhance firm output by reducing workload and improving processing speed. Firms can handle more cases efficiently, increase revenue, and maintain top-tier service for clients. Our systems are designed to lower operational costs while keeping productivity high.
When you outsource to HazenTech Inc., you gain access to seasoned professionals who ensure confidentiality and data protection. Our legal process outsourcing services span all stages of legal work, helping California firms stay compliant, secure, and efficient.
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SIMPLIFY YOUR WORK WITH LEGAL PROCESS OUTSOURCING SERVICES
Pre-litigation work determines how a case unfolds. Our California-based support professionals assist attorneys by creating case files, organizing documentation, reviewing emails, calculating claims, and managing data within the CMS. We prepare each case thoroughly to help decide whether it moves toward settlement or trial.
Once a case moves into litigation, attorneys often face tight schedules. Our team provides hands-on support by managing e-filing, document organization, and data entry. We ensure every filing is accurate and on time, allowing attorneys to focus fully on hearings and client advocacy.
Our virtual paralegal support in California covers all aspects of paralegal work. We handle calendaring, document control, legal correspondence, case management, and claim calculations. This support structure helps paralegals stay on top of their caseloads and maintain high productivity levels.
LEGAL PROCESS OUTSOURCING - EXPERT SUPPORT WHERE YOU NEED IT
Behind every claim is an individual recovering from an accident. Medical bills, lost wages, and extensive paperwork should not impede the recovery process. We manage the legal aspects, ensuring claims progress efficiently, settlements are equitable, and clients receive the compensation they deserve.
A damaged home or vehicle should be met with efficient insurance solutions, not complications. We process cases in CMS, prepare damage forms, and process documents, enabling law firms to secure favorable outcomes in court while clients focus on recovery, not the burdens of paperwork and legal processes.
HOW DO WE PROVIDE LEGAL PROCESS OUTSOURCING?
LOCAL STAFF VS. HAZENTECH’S LEGAL PROCESS OUTSOURCING
| Category | Local Staff | HazenTech LPO |
|---|---|---|
| Hourly Rate |  $28/hr | $10/hr flat |
| Specialists | Hiring & training required | Ready now |
| Replacement | 2–3 months | Within 24 hrs |
| Scalability | Limited by office size & budget | 10–50+ seats in 30 days |
| Overheads | Payroll, benefits, insurance | No extra costs |
| Turnaround | 9–5 office hours | Overnight |
| Accuracy | Slow start, inconsistent | 99% AI + human accuracy |
| Expertise | Hard to find PIP-trained clerks | Experts in PIP & Property Damage |
| Motivation | Hard to find motivated staff | Driven graduates eager to excel |
| Commitment | Long-term contracts | Pilot programs + 7-day free trial |
| Attorney Productivity | Lose 15–20% billable time | Free up 30%+ billable hours |
DISCOVER OUR TOP-NOTCH LEGAL PROCESS OUTSOURCING SERVICES
Legal Drafting
Legal drafting shapes the foundation of a strong case. Our California team drafts motions to dismiss, compel, or extend time, and prepares discovery materials such as interrogatories, RFAs, and RFPs. We finalize statements of damages and letters of enclosure with care and precision.
Calendaring
Our California calendaring service keeps everything aligned. We schedule case events, track hearings and deadlines, and log all information into the CMS. Attorneys always stay updated, ensuring compliance and punctuality in every stage of litigation.
Document Review
California document review involves detailed examination of legal files. We review motions for accuracy, verify payment data, check for duplicates, and review FWOP notices. This process helps maintain compliance and supports effective legal decision-making.
Check Processing
Check processing includes reviewing settlement checks sent by insurers to clinics. Our California team verifies each check against the right case, uploads it, logs payment details, and sends it for client review. A letter of enclosure is prepared to forward the check to the clinic.
Document Merging
Document merging involves populating client-approved templates to produce final documents. We merge complaints, demand letters, NOAs, statements of damage, and summons—each print-ready and compliant with California’s filing standards.
Legal Research
Legal research supports every strong argument. Our California-based team reviews relevant laws, precedents, and case rulings to deliver findings that strengthen your position and ensure accuracy in court.
Email Handling
Email handling involves managing daily correspondence, including court notices, opposing counsel emails, discovery requests, and settlement communications. Our California team organizes, forwards, and logs each message to ensure accurate updates in the CMS and smooth coordination between departments.
E-Filing
E-filing in California requires compliance with local court systems. We file motions, answers, dismissals, and statements of damage through certified portals. Each submission is verified for accuracy and properly recorded for reference.
Legal Assistant Support
Legal assistants support attorneys by tracking deadlines, checking pending responses, and assisting with document preparation. They handle e-filings, draft motions, organize discovery, and update case activities in real time to maintain smooth operations.
Demand Letter Creation
We compile case files using treatment documentation and billing summaries. Our team examines HICFs and ledgers to determine the exact PIP claim value. Once details are verified, such as insurer, provider, and patient, the case is merged into a formal demand letter and finalized for printing or mailing.
Document Processing
We receive large batches of PDFs containing bills, checks, AOBs, and ledgers. Each file is reviewed, separated, and assigned to the right case in the CMS. This process guarantees quick access, accuracy, and a smoother transition into the litigation phase.
Book a 30 Minute Free Strategy Call
With One of Our Legal Support Professionals Today!
In this meeting, we’ll help you with the following:
- Identifying your firm’s challenges and which LPO strategies can effectively solve them.
- Get guidance on maintaining confidentiality and complying with legal industry standards when outsourcing tasks.
- Based on your needs, we’ll outline which specific LPO services, such as document review, legal research, or e-filing, will provide the highest ROI for your firm.
AI THAT THINKS LIKE A PARALEGAL—ONLY FASTER, SMARTER, AND TIRELESS
AI Legal Assistant
Law firms experience backlogs due to manual document review. We built an AI legal assistant for a client to scan files, flag legal issues, and learn from feedback. It reduces review time, clears backlog, improves filings, and enables smarter, faster triage of high-value legal issues.
Pre-Lit CoPilot
Prelit CoPilot is an AI-powered legal assistant that processes 100+ page PDFs in under a minute, extracting key data and auto-creating cases with confidence scores. It reduces manual workload, improves accuracy, and enables fast provider onboarding while continuously learning from human feedback.
CloudLoom
CloudLoom manages check processing with AI-powered document recognition, real-time tracking, and automated workflows. It reduces manual labor, improves accuracy, and increases speed, enabling scalable, multi-state operations with better visibility and productivity.
POWERING YOUR FIRM WITH THE SMARTEST TECH
7-Day Free Trial
- Choose 7-Day Free Trial
- Schedule a Meeting
- Share Your Requirements
- Let's start
HAZEN TECH’S LEGAL PROCESS OUTSOURCING SERVICES FOR LEGAL EXCELLENCE
Annual Benefit Projection
Law firms benefit from increased productivity and greater capacity to manage new cases. Our performance evaluation revealed that a single clerk delivered savings of $30,000 annually, while teams of ten achieved collective savings of $1.5 million across firms.
Excellent Services
We uphold a verified accuracy rate of 99%, earning us the title of Florida’s Top Legal Outsourcing Company in 2024. The recognition from Clutch validates our dedication to dependable, high-quality service for legal teams and firm leadership alike.
Technological Integrations
As a trusted Microsoft Partner, Hazen Tech utilizes advanced tools to maintain data accuracy and operational precision. Our team also works within existing client systems, including CMS and CRM platforms, for seamless supervision and performance tracking.
Technical Support
We deliver prompt technical assistance whenever issues arise, drawing on 25+ years of IT experience. Our support covers everything from troubleshooting to complex software integrations. We keep your systems running so your operations never slow down.
Data Security
Data confidentiality stands at the core of legal operations. HazenTech Inc. maintains strict quality standards and zero tolerance toward data mishandling. Our protocols ensure every document, case file, and client record remains secure.
Delivering More For Less
Scaling a legal team takes time and resources. Our flexible legal support lets you expand immediately. From handling single claims to large caseloads, your firm stays efficient and cost-effective without increasing overhead.
HOW DO LEGAL PROCESS OUTSOURCING SERVICES BENEFIT YOUR LAW FIRM?
Boosts Productivity
Delegating administrative and operational tasks to a skilled LPO team helps firms complete work faster and with more accuracy. Attorneys can stay focused on strategy and client advocacy.
Protects Against Burnout
Reducing repetitive and time-consuming duties allows attorneys to reclaim work-life balance. Fewer late nights mean healthier, more motivated legal professionals.
Better Client Service
Efficient firms inspire client confidence. Attorneys have more time to prepare, communicate, and deliver winning results with HazenTech Inc. managing the backend.
Opportunity To Grow
When day-to-day operations are managed efficiently, law firms can redirect focus toward business growth. The resources saved through outsourcing allow you to expand outreach, build new relationships, and increase your firm's overall profitability.
Cost Savings
Law firms avoid high costs tied to hiring, training, and infrastructure by partnering with remote legal experts. The financial flexibility gained helps in funding marketing efforts and reinvesting in technology to stay competitive.
Win More Clients
An optimized legal support team improves overall service delivery. Your firm naturally builds stronger relationships and attracts a wider client base by dedicating more time to client needs and case strategy.
FREQUENTLY ASKED QUESTIONS
What are legal outsourcing services?
What kind of legal services are most amenable to outsourcing?
A law firm can outsource almost all operational work for litigation or pre-litigation. These include:
- Document processing
- E-Filing
- Claim calculations
- Email handling
- CMS management
- Paralegal support
- Document review
- Legal correspondence
- Calendering
How big is the legal process outsourcing market?
Are there laws against outsourcing?
WHAT OUR CLIENTS ARE SAYING
Shuster Saben & Estevez
HazenTech’s PIP legal process outsourcing team has been a great asset to our firm throughout the past years. Their understanding of the Florida’s PIP law combined with their efficient handling of tasks such as document retrieval, demand letter creation, and data entry services have significantly streamlined our workflows. The company professionalism and their undeniable skills, shown on a daily basis, give us the desire to keep working with HazenTech’s for many more years to come.
COO, GED Lawyers
I am really impressed, cannot say enough, by the quality of service I received from HazenTech Mobile App development team. They are responsive, professional, courteous, and willing to go the extra mile to meet our needs in a timely manner. Their structured and cooperative methodology has proven to be invaluable in focusing our requirements to develop a user-friendly, sharp, and functional Mobile App. Their UX approach delivered an appealing and functional site that has already received great reviews.
CEO, Digital Drums
HazenTech has revolutionized our business with an app that far exceeded our expectations. The user adoption rate skyrocketed to 30%, and it boasts an impressive 4.5-star rating on both Google Play and the App Store. This speaks volumes about the app’s quality and the satisfaction of our users. Since its launch, we’ve seen a remarkable 25% reduction in customer service inquiries and a 15% boost in revenue. HazenTech’s proactive and forward-thinking team has delivered outstanding results.
REAL CASES, REAL CHALLENGES; ALL SOLVED WITH SHARP STRATEGY, AIRTIGHT EXECUTION, AND ZERO FLUFF. YES, WE MAKE IT HAPPEN!
Ged Lawyers needed help managing 300+ cases, handling emails, drafting, e-filing, and scheduling. We streamlined workflows, ensured accuracy, and met tight deadlines, enhancing efficiency without compromising legal precision.
Shuster Saben Estevez needed precise demand letter creation, email handling, and payment reviews. We organized data management, improved accuracy, and ensured timely case resolutions, handling rising workloads efficiently.
HealthSun needed a CMS-compliant benefits inquiry system, secure HPI communication and cloud adoption. We delivered a cost-effective, encrypted solution, ensuring compliance and efficiency within strict federal deadlines.
Friedman Legal faced a surge in case volume due to increased construction disputes and weather-related claims. We optimized legal drafting, email handling, case creation in CMS and pre-trial calendaring to improve efficiency.
UMX faced bookkeeping challenges with delayed financial and data accuracy issues. Improving payables management, refining data entry, and optimizing staffing ensured precise accounting and efficient financial oversight for marine operations.
Ged Lawyers tackled workforce management, IT costs, and PHI security challenges. Cloud enablement ensured compliance, enhanced Inspire application maintenance, and managed operations across multiple offices.
Ged Lawyers faced workforce management, IT costs, and PHI security challenges. We solved this by implementing cloud enablement, ensuring compliance, and optimizing office operations.
Looking Forward To Building Something Great Together