LEGAL ASSISTANCE
Missed deadlines and outdated logs can quickly sink a case. But a dedicated attorney legal assistance team steps in where things slip. Filing motions, tracking replies, flagging dismissals, and prepping discovery, we jump into the backlog and keep deadlines under control. No fluff or delays, just hands-on legal assistance that keeps your calendar clean and your caseload moving.
Complaint Reviews Annually
Documents E-Filed
Discovery Reviews
Letters Drafted
WHY LEGAL ASSISTANCE ISN’T JUST ADMIN WORK
Case backlogs accumulate when attorneys juggle time between operational tasks and case preparation. This leads to missed deadlines, stalled cases, unanswered court notices, and unfiled motions. Attorneys don’t have to spend hours on unnecessary work that falls outside their jurisdiction.
A legal virtual assistant fills those gaps before they become problems. They check case timestamps, track responses, prepare motions, and flag dismissals in real-time. Every task supports your law firm without adding confusion or delay. You stay updated but never overloaded.
Hazen Tech offers legal assistance that integrates into your daily casework. Our remote legal assistants work directly on your digital platforms, maintain your workflows, and follow your filing logic. Just consistent support that your legal team can trust.
Get In Touch With Us Today!
CORE LEGAL ASSISTANCE WORK WE DO BEHIND THE SCENES
Case Status Oversight
Our team monitors filing dates, replies to discoveries, and court schedules, keeping your records current and preventing overlooked actions or missed filings.
Motion Preparation
We handle time-sensitive motions, such as defaults and extensions. Drafts are reviewed promptly, logged accurately, and prepared in sync with procedural timelines.
Task Logging in CMS
Replies, orders, and actions are recorded directly into your CMS, eliminating the need for inbox searching. Instead, you have clean, structured logs tied to each case ID.
Discovery Assistance
We prepare and organize both incoming and outgoing discoveries, tagging them, creating indexes, and updating logs as needed.
Daily To-Do List Updates
Case events are tracked and recorded in daily action lists. Paralegals always know which files need attention, eliminating guesswork and double handling.
AI THAT THINKS LIKE A PARALEGAL—ONLY FASTER, SMARTER, AND TIRELESS
AI Legal Assistant
Law firms experience backlogs due to manual document review. We built an AI legal assistant to scan files, flag legal issues, and learn from feedback. This reduced review time, clears backlog, improves filings, and enables smarter, faster triage of high-value legal issues.
Pre-Lit CoPilot
Prelit CoPilot is an AI-powered legal assistant that processes 100+ page PDFs in under a minute, extracting key data and auto-creating cases with confidence scores. It reduces manual workload, improves accuracy, and enables fast provider onboarding while continuously learning from human feedback.
CloudLoom
CloudLoom manages check processing with AI-powered document recognition, real-time tracking, and automated workflows. It reduces manual labor, improves accuracy, and increases speed, enabling scalable, multi-state operations with better visibility and productivity.
POWERING YOUR FIRM WITH THE SMARTEST TECH
With One of Our Legal Support Professionals Today!
Book a 30 Minute Free Strategy Call
In this meeting, we’ll help you with the following:
- Identifying your firm’s challenges and which LPO strategies can effectively solve them.
- Get guidance on maintaining confidentiality and complying with legal industry standards when outsourcing tasks.
- Based on your needs, we’ll outline which specific LPO services, such as document review, legal research, or e-filing, will provide the highest ROI for your firm.
WHY FIRMS RELY ON OUR VIRTUAL LEGAL ASSISTANTS?
Award-Winning Services
We're a Clutch 2024 Legal Process Outsourcing winner and Microsoft Solutions Partner. Our credibility is officially recognized.
Quick Turnaround Times
Deadlines matter in law. We track them aggressively and deliver tasks, documents and updates within the timeframes you commit to clients.
Aligned with Your Systems
We work directly within your CMS, follow your labelling logic, and update timestamps, ensuring your internal team never has to recheck our work.
Instruction-Based Execution
Every motion, task, or deadline is handled based on your exact instructions. We avoid reformatting, revising, or making unnecessary adjustments.
Handles High Volume Daily
Our team supports law firms juggling 100+ active files. We manage routine work with clarity so you can focus on depositions and trials.
Reliable Legal Assistant Support
No full-time hiring needed. Our legal virtual assistants adapt to your caseloads, available on a part-time, full-time, or as-needed basis during staff gaps.
WHY LEGAL ASSISTANCE MAKES MANAGING YOUR CASE RECORDS EASIER
Faster Case Tracking
We log deadlines, review case statuses, and update replies to timelines in your CMS. This gives attorneys quick access to what is pending, urgent, or past due.
Instant Motion Prep
Our assistants prepare motions for default, dismissal, or time extensions early, taking into account reply deadlines, procedural windows, and case status.
Discovery Support
We organize and prep outgoing discovery packets. Incoming responses are reviewed, sorted, and matched against discovery logs for easy follow-up by attorneys.
Synced Updates
Tasks, reminders, and timestamps are logged directly into your case system, eliminating the need for external trackers or email chains to follow.
Scalable Support
We handle both ongoing caseloads and temporary spikes in workload. Whether it's a trial week or a sudden influx, we adapt quickly without disrupting internal workflows.
FREQUENTLY ASKED QUESTIONS
What does a legal assistant help with?
Our legal assistants handle case record updates, track and manage discovery responses, prepare routine motions and log activity in your CMS. They work behind the scenes, allowing your attorneys and paralegals to stay focused on high-priority tasks.
Is your service full-time or part-time?
You can choose what fits your caseload. Some firms assign us during surge periods, while others maintain a steady part-time legal assistance schedule. We don’t lock you into contracts or rigid hours. The support is flexible and tailored to your team’s needs.
How do you work inside our CMS or legal system?
Your team shares credentials or limited access based on your policies. Our assistants learn your workflow rules, file naming conventions, and update formats, then manage everything directly within your system, without requiring additional software or external tracking tools.
What types of law firms typically use your legal assistant services?
Civil litigation firms handling large case volumes use us to keep things moving. Our team supports legal departments that need extra assistance with tracking deadlines, managing responses, preparing motions, and maintaining accurate case records, without diverting focus from their primary legal work.
WHAT OUR CLIENTS ARE SAYING
COO, GED Lawyers
I am really impressed, cannot say enough, by the quality of service I received from HazenTech Mobile App development team. They are responsive, professional, courteous, and willing to go the extra mile to meet our needs in a timely manner. Their structured and cooperative methodology has proven to be invaluable in focusing our requirements to develop a user-friendly, sharp, and functional Mobile App. Their UX approach delivered an appealing and functional site that has already received great reviews.
CEO, Digital Drums
HazenTech has revolutionized our business with an app that far exceeded our expectations. The user adoption rate skyrocketed to 30%, and it boasts an impressive 4.5-star rating on both Google Play and the App Store. This speaks volumes about the app’s quality and the satisfaction of our users. Since its launch, we’ve seen a remarkable 25% reduction in customer service inquiries and a 15% boost in revenue. HazenTech’s proactive and forward-thinking team has delivered outstanding results.
Shuster Saben & Estevez
HazenTech’s PIP legal process outsourcing team has been a great asset to our firm throughout the past years. Their understanding of the Florida’s PIP law combined with their efficient handling of tasks such as document retrieval, demand letter creation, and data entry services have significantly streamlined our workflows. The company professionalism and their undeniable skills, shown on a daily basis, give us the desire to keep working with HazenTech’s for many more years to come.
REAL CASES, REAL CHALLENGES; ALL SOLVED WITH SHARP STRATEGY, AIRTIGHT EXECUTION, AND ZERO FLUFF. YES, WE MAKE IT HAPPEN!
Ged Lawyers needed help managing 300+ cases, handling emails, drafting, e-filing, and scheduling. We streamlined workflows, ensured accuracy, and met tight deadlines, enhancing efficiency without compromising legal precision.
Shuster Saben Estevez needed precise demand letter creation, email handling, and payment reviews. We organized data management, improved accuracy, and ensured timely case resolutions, handling rising workloads efficiently.
HealthSun needed a CMS-compliant benefits inquiry system, secure HPI communication and cloud adoption. We delivered a cost-effective, encrypted solution, ensuring compliance and efficiency within strict federal deadlines.
Friedman Legal faced a surge in case volume due to increased construction disputes and weather-related claims. We optimized legal drafting, email handling, case creation in CMS and pre-trial calendaring to improve efficiency.
UMX faced bookkeeping challenges with delayed financial and data accuracy issues. Improving payables management, refining data entry, and optimizing staffing ensured precise accounting and efficient financial oversight for marine operations.
Ged Lawyers tackled workforce management, IT costs, and PHI security challenges. Cloud enablement ensured compliance, enhanced Inspire application maintenance, and managed operations across multiple offices.
Ged Lawyers faced workforce management, IT costs, and PHI security challenges. We solved this by implementing cloud enablement, ensuring compliance, and optimizing office operations.
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